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The main reason to improve time management skills is to increase the effectiveness, efficiency, and productivity of a person so that the person can get more done in less.
Do you struggle to manage time? Your routined and non-routined duties and responsibilities are making you overwhelmed? You are not alone. In our personal and work life, there are so many things to do. But the time is limited. It is Only 24 hours a day.
But successful people get more tasks done in 24 hours. Do you know how do they manage time to do their own work, manage team and delegate work to their assistants? The secret relies on their better time management skill.
In this article, you’ll learn how to improve your time management skill, so that you can live a better life as successful leaders do.
1. Get up early
This old ritual will make you a super-productive person. Most of the successful people get up early in the morning. As a result, they get more time to sit, think and plan their day.
Human brain remains calm, clear and creative in the morning. You can complete your tasks without interruption, and finish them in less time.
2. Have a to-do list
Buy goods from a grocery store, call a plumber, send mail to the client and a lot of things to do? Always try to carry a notebook with you. Write down the tasks that come to your mind. Categorize them and organize the tasks in three lists – work, home and personal. Then incorporate them in your daily routine and in weekly/monthly planner.
You’ll be more relaxed when you don’t need to remember the tasks all the time. A to-do list will reduce your anxiety level and stress.
Many people do mistake in understanding prioritization. To them, prioritization is about doing the important task first. Reality is different. It is about deciding what to do, what to delegate and what to delete from your to-do list. Define which task to complete today and which task to do another day.
In short, you’ve to pay more attention to the tasks that have more impact on your goal or business. By doing this, you’ll get more important things done in a day. You’ll be closer to your goal and you’ll feel satisfied.
4. Delegate tasks
When you overburden yourself by doing a giant list of tasks every day, you’ll get less time and energy to work on your own goal. Therefore, it is worthwhile to delegate tasks whenever possible.
For instance, you can delegate routine work and time-consuming tasks to a subordinate who might enjoy doing them. Select a person of suitable skill set and give clear instructions to get the job done in the right way.
Learn the art of effective delegation. This skill will let you free up more time to do the tasks that only you can do. And you can spend more time on higher-value tasks.
5. Learn to say ‘no’
If you have a goal, you are aware of your priorities. By saying ‘no’ you are protecting your time to work for your goal. Often people find it difficult to say ‘no’, especially people-pleasers.
If you are one of them, learn different ways to say ‘no’ without being rude and feeling guilty. Practice and develop this habit in different situations in the right way. Soon you will realize its benefits in your life.
Every time you say yes to something that is unimportant, you say no to something that is important. – Robins Sharma.
6. Get tech help
There are a handful of apps and tools online to improve time management skills. It starts from planning your time to monitoring it and organizing tasks to managing to-do lists. Rescue time, Trello, Eye defender, Evernote, Toggle are a few of them.
These apps and tools have developed to increase the efficiency of our work. Try some of them and start to use if any of them suits your need. Initially, learning and mastering a tool will take some time, but it is worth spending. Later it will pay you back by saving time in rest of your life.
7. Stop multitasking
Multitasking seems a great way to get multiple things done at the same time. But research found that it can reduce productivity by 40 percent. When you are performing two or more tasks simultaneously, you are actually switching your attention from one task to another. This mental shift slows down the cognitive process. It hampers productivity and performance.
Our brain works better when we concentrate on one thing at a time. To get a job done quickly and correctly, focus on one task at a time. It will improve your efficiency at work and will save your time.
8. Develop good habits
Adopt some healthy habits to remain active all the time. Eat healthily and sleep properly to be healthy and perform well in your productive time. Avoid procrastination and limit the use of social networks. Spend time wisely. When you adopt these healthy habits, you’ll get success in improving time management skills.
A strong mindset and discipline are important to manage time successfully. By improving time management skills you’ll get more done in a day without burnout.
The main benefit of time management is to accomplish more in a day. by managing time in a proper way, you’ll get more free time and live a stress-free life.