Do you want to improve your workplace transparency and team productivity? Time tracking with screenshots software will help you track working hours and get a visual record of computer activities.
Although hundreds of time tracking apps and software exist, not all include a screen capture feature. These days, screenshot-backed time trackers are widely used by employers, professionals and freelancers to enhance productivity, transparency and accountability.
This blog post includes a list of time trackers with screenshots feature. Also, you’ll learn which industries use this software, its pros and cons, and tips for choosing the right time tracking app with screenshots.
Which industries use time trackers with screenshots?
Time tracking software with screenshots is a helpful tool for improving employee productivity. However, each field has different needs. Therefore, knowing what type of work and which industries need screen-capturing time trackers is a good idea.
- Remote work: Companies with remote and hybrid teams, freelancers, contractors, virtual assistants, and teleworkers need this type of software.
- Freelancing and consulting: Independent professionals need a screenshot-backed time tracking tool to maintain transparency and track billable hours to bill clients accurately.
- IT and software development: When developers work remotely, they need this software to give an overview of project progress to project managers. It also ensures accountability.
- Digital marketing: Marketers use screenshots to demonstrate their work. Also, they need to track working hours. Through this software, employers get an idea of marketing activities.
- Customer support: Time tracking with a screen capture feature demonstrates timely responses in customer support and call centers. Also, it helps managers monitor team member’s efficiency.
- Legal and finance: As these industries are highly regulated, screenshot-based time tracking software ensures compliance and accurate billing.
List of 10 time trackers with screenshots
1. Hubstaff
An automatic time tracking and workforce management software that allows you to monitor your employees’ activities in real-time. It takes screenshots every 10 minutes and calculates activity based on keystrokes and mouse movements. However, users can add notes, delete screenshots and get notified when screenshots are taken.
It works on Mac, Linux and Windows platforms and offers a free plan for 1 user.
2. Apploye
It is a user-friendly time tracking and employee-monitoring tool with a screenshot feature. In this app, you can set up to 3 screenshots per 10 minutes. Users can add notes on the particular screenshots and delete screenshots. Its ‘Advanced Screenshot Control’ gives flexibility in capturing activities. The best part is that it supports multiple monitors, live feed and instant screenshots in real-time.
The app works on Android, iOS, Mac, Windows, and Linux platforms. It does not offer a free plan, but the price is comparatively low in the market, which is $3.5 per user/month.
3. Desktime
It is an easy-to-use time tracking software for workforce management. It randomly takes screenshots in 5, 10, 15, or 30-minute minutes. The best feature is that it offers blur screenshots to protect sensitive information. As an employer, you can turn on or off this feature based on your team’s needs.
It takes screenshots on desktop apps only, which are available on Mac, Windows, and Linux platforms. Although it offers a free plan, the screenshot feature works in Premium and enterprise plans.
4. Time Doctor
An Employee-friendly time tracking software that enables teams to do their best work. Its screen monitoring feature shows how much time each employee spends on each Project and how they spend in a workday. You can take screenshots to monitor their activities and track mouse movement and keyboard strokes.
It works in a desktop app for screen capture and is available on Windows, macOS, and Linux platforms. It offers a 14-day Free Trial, and you can take unlimited screenshots in any plan.
5. Time Tracko
This workforce analytics and productivity software allows businesses to track time, attendance and employee activity. With the time tracko app, you can take manual, random, real-time screenshots. In addition, it shows web and app usage and employee activity levels.
The app runs on a desktop and works on Windows, macOS, and Linux platforms. Currently, it is available as a beta version and free to use.
6. Traqq
This software is developed for remote and on-site teams to track employees’ work hours and productivity. It is also helpful for individuals and freelancers to measure productivity and record time on client projects. Besides time tracking with screenshots, it records screens. Like the Desktime app, it includes a blur screenshot feature. In addition, the Traqq app measures activity levels based on mouse and keyboard clicks.
In Traqq, you can use all premium features in its free plan. And this plan allows 3 seats. It runs on desktop and is available for Windows and macOS platforms.
7. Scrin.io (formerly Screenshotmonitor)
An employee monitoring software for remote and office teams to track time and productivity. This app is right for you if you want simple time tracking software with screenshots.
Besides time tracking and screenshot monitoring, it tracks activity level, app and URL usage. The app allows users to add notes and delete screenshots. In addition, users get notifications when screenshots are taken. Thus, employees find it comfortable to use.
The software works on Windows, macOS, and Linux platforms. It also has browser extensions for Chrome, Firefox and Edge. The free plan allows 3 users and captures 3 screenshots per hour.
8. Desklog.io
This time tracking software tracks work hours and productive hours of employees. It offers more than 50 features regarding time tracking and billing. In its screenshot setting, you can set the frequency of screen capture, display resolution and blur screen options. In addition, the software tracks idle time, shows productive time and gives automated timesheets.
Desklog’s desktop app is available on Windows, macOS, and Linux platforms. Although it offers a free plan, you must upgrade to a paid plan for screenshots and advanced features.
9. Work Composer
It is an automatic time tracker with screenshots, including attendance tracking and task management features. It starts tracking as soon as the computer turns on. Aside from tracking URL and app usage, it detects breaks and shows activity levels. However, you can set intervals for screenshots and other monitoring options as an employer.
Workcomposer software is available for Windows, macOS, and Linux platforms. This software does not have a free plan but offers a 7-day Free Trial. And it offers a flat rate per user, which is $2.99/month.
10. Monitask
It is an employee monitoring software with screenshots. With this software, you can monitor website visits, time entries, and activity levels of team members. Aside from time tracking and screen capturing, it offers resource tracking, scheduling, invoicing, and attendance.
Monitask software is available in Windows, macOS, and Linux platforms. This software does not have a free plan, but you can sign up for a 10-day Free Trial.
Pros and cons of using time tracking software with screenshots
Benefits (Pros)
The main reason for using time tracking with screen capture software is to understand employees’ activity and how they spend time. However, there are more reasons and benefits of its use. Here are some of the benefits included:
- Accuracy: Screenshot-backed time tracking ensures accurate tracking of billable hours and visual proof of tasks, eliminating billing disputes.
- Accountability: Employees or team members remain focused and accountable when they know their activities are monitored through screenshots. Consequently, their productivity improves.
- Transparency: Screenshots give a clear view of work progress. This transparency builds trust and fosters solid professional relationships.
- Safety: It is helpful to detect and eliminate suspicious activity, mainly when a company works with sensitive information
- Compliance: In industries where regulatory compliance is necessary, this software serves as evidence that the works have been performed in accordance with regulations.
Cons
To Some people, time tracking and screen capturing is an invasive or distrustful step for employees, discouraging employees and lowering their motivation. Here are some disadvantages of time trackers with screenshot software:
- Stress: Employees feel stress and anxiety when they are constantly monitored. It affects their well-being. Employees often resist adopting screen-capturing time trackers concerning their privacy. In addition, micromanagement impacts their morale and motivation.
- Misinterpretation: Software can’t assess situations. Thus, software-generated assessment of an individual’s productivity becomes inappropriate. In addition, relying only on quantitative metrics through screenshots overlooks qualitative aspects of work.
Tips to choose the right time tracking app with screenshots
A time tracker with screenshots tracks working time and keeps a visual record of the work. However, selecting the right tool for time tracking depends on what activities you want to monitor and the business type. Here are some tips to pick the right software for you.
- Time tracking features: Some standard time tracking features are activity tracking, automatic time tracking, app and URL usage, activity level tracking, idle time tracking and attendance management. Make a list of features you need for your business and find the software that includes those features.
- Screenshot features: Each software comes with a unique combination of screenshot facilities. Here are some worth considering features to look for – screenshots per hour, notifications when screenshots, blur screenshots, adding notes, delete screenshots and instant Screenshots.
- Easy and employee-friendly: Select an app that is easy to use and employees feel comfortable adopting it. For instance, deleting screenshots and adding notes and notification features empowers employees. And they feel the tool is less annoying.
- Integration and compatibility: Ensure your desired app integrates with your existing tools, such as project management, accounting, and payroll software. It will help you streamline workflow. Also, ensure the app will run on the devices you want to track.
- Security and data privacy: Since you opt for screenshot software, you should not overlook safety measures. Especially when your staff handle confidential matters. Thus, look for apps that have blur screenshot features with data encryption and secure storage facilities.
What’s Next?
After choosing a time tracking software with screenshots, your next step is implementing it in your workplace. Although there are various benefits of time tracking with screenshots apps, employees consider its use as disrespectful. Therefore, show empathy to your employees and be open and honest when introducing this software.
Let them know you are using this tool to monitor overall work activity, not scrutinize individual employees. Give them some control, such as screenshot deleting and notifications when screenshots are taken. They will operate the tool with confidence.
However, if you want to get a list of time management tools and apps to improve your personal and team’s time management and productivity, here are the lists to explore.
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